What is a payslip?
A payslip (salary slip) is the monthly statement an employer gives each employee showing how the net pay was arrived at: every earning component, every deduction, attendance for the month and the final amount credited. Under the Code on Wages and most state Shops Acts, issuing a wage slip is mandatory, and employees need payslips for loans, visas, rental agreements and tax filing. This generator produces a clean A4 payslip that you can download as PDF or print.
What the payslip contains
- Company block — name, address, contact and optional logo.
- Employee block — name, employee ID, designation, department, date of joining, PAN, UAN, ESI number and bank account.
- Pay period — month, days in month, paid days, LOP days and payment date.
- Earnings and deductions table — basic, HRA, conveyance, special allowance and more on the left; PF, ESI, professional tax, TDS, advances on the right.
- Net pay in figures and in words, with signature spaces.
Worked example
Basic ₹20,000, HRA ₹8,000, conveyance ₹1,600 and special allowance ₹5,400 give gross earnings of ₹35,000. Deductions: PF ₹1,800 (12% of basic capped at ₹15,000) and professional tax ₹200 — total ₹2,000. Net pay = 35,000 − 2,000 = ₹33,000, printed as "Rupees Thirty Three Thousand Only". The "Auto PF/ESI from Basic" button fills PF and ESI lines using the statutory rates so you do not have to compute them by hand.
Who should use it
Small businesses, clinics, shops, startups and consultants who run payroll in Excel and need a presentable slip for each employee. Company details and the component list are remembered in your browser, so next month you only change the employee and amounts. Nothing is uploaded to a server.
Good practice
Issue slips on or before pay day, keep the component names identical to the payroll register, and quote the UAN and ESI number so employees can match contributions on the EPFO and ESIC portals.
Frequently Asked Questions
Is a payslip legally required in India?
Yes. The Code on Wages, 2019 and rules under the Payment of Wages Act and state Shops Acts require employers to issue a wage slip (physical or electronic) to every employee each wage period.
What should a valid salary slip include?
Employer and employee identification, pay period, paid days/LOP, each earning and deduction head, gross, total deductions, net pay and statutory numbers such as UAN, ESI number and PAN.
Can I add components like arrears or incentives?
Yes. Add a row, name it, mark it as Earning or Deduction and enter the amount; the totals and net pay in words update automatically.
Is my data saved anywhere?
Only in your own browser (localStorage) for convenience. Use Clear to erase it. The PDF is generated on your device.
Disclaimer: This tool is for general information and estimation only. Tax rates and rules change — verify with official sources or a professional before acting. Read full disclaimer.